Senior Administrative Associate
The Director will be assisted by an Administrative Assistant (AA, paid by institutional funds). The AA will: (1) provide administrative support to the Director and OM; (2) schedule and announce meetings, monitor Center finances and prepare financial reports as needed; (3) create and maintain email lists and perform minor website updates (e.g., add calendar events, news events, update seminar schedule, etc.); (4) handle personnel appointments within the center and/or work with appointees’ home units to process appointments; (5) book travel for research purposes and for conferences/External Advisory Board meetings; and (6) liaise between off site partners’ contracts offices and UT Austin’s Office of Sponsored Projects as needed to ensure that funds are distributed in a timely manner and that required documentation is on file.
Provides administrative support to the Director and Operations Director. Monitors Center finances and prepares financial reports. Creates and maintains e-mail lists and performs website updates. Works with appointees’ home units to process appointments and processes travel authorizations and reimbursements. Liaises between off-site partners’ contracts offices and UT Austin’s Office of Sponsored Projects as needed to ensure that funds are distributed in a timely manner and that required documentation is on file and subawardee invoices are paid.